Privacy Policy

At PDF NINJA ("we," "our," or "us"), your privacy is our highest priority. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at pdfninja.tools (the "Site") and use our free PDF tools (the "Services"). Please read this policy carefully. By using the Site and Services, you consent to the practices described herein.

1. Information We Collect

1.1 Information You Provide

PDF NINJA is designed to minimize data collection. We do not require account creation, registration, or login. However, if you voluntarily contact us through our contact form, you may provide us with:

• Your name
• Your email address
• The content of your message

This information is used solely to respond to your inquiry and is not shared with third parties, sold, or used for marketing purposes.

1.2 Automatically Collected Information

When you visit our Site, we may automatically collect certain non-personally identifiable information through standard web analytics, including:

• Browser type and version
• Operating system
• Referring website URL
• Pages visited and time spent on each page
• Approximate geographic location (country/region level, derived from IP address)
• Device type (desktop, mobile, tablet)

This data is collected in aggregate form and is used exclusively for improving our Site's performance, user experience, and content. We do not use this data to identify individual users.

1.3 Files and Documents

This is the most important section of our privacy policy. PDF NINJA processes all files entirely within your web browser using client-side JavaScript. When you use any of our PDF tools:

• Your files are never uploaded to our servers or any third-party server.
• Your files are never transmitted over the internet during processing.
• Your files are processed entirely in your browser's local memory (RAM).
• Your files are never stored, cached, logged, or backed up by us.
• Once you close the browser tab or navigate away, all file data is automatically cleared from memory.

We have no ability to access, view, read, copy, or analyze any files you process using our tools. This is not merely a policy choice — it is an architectural impossibility given our browser-based processing model.

2. Cookies and Local Storage

2.1 Essential Cookies / Local Storage

We use browser Local Storage (not traditional cookies) to store your theme preference (light mode or dark mode). This data is stored entirely on your device and is never transmitted to our servers. You can clear this data at any time through your browser settings.

2.2 Analytics Cookies

We may use minimal analytics services (such as Google Analytics or privacy-focused alternatives like Plausible or Fathom) to understand how visitors use our Site. These services may set cookies to distinguish unique visitors and sessions. Analytics data is collected in aggregate and does not include any personal identification information. You can opt out of analytics tracking by using your browser's "Do Not Track" setting or by installing a browser extension that blocks analytics scripts.

2.3 No Advertising Cookies

We do not use advertising cookies, retargeting pixels, or tracking scripts from ad networks. If we display advertisements in the future, we will update this policy and use only non-tracking, contextual ad services.

3. How We Use Your Information

The limited information we collect is used exclusively for the following purposes:

• To respond to your contact form submissions and support inquiries
• To analyze website traffic patterns and improve the user experience
• To identify and fix technical issues with the Site
• To understand which tools are most popular and prioritize development accordingly
• To comply with legal obligations, if any arise

4. Data Sharing and Disclosure

We do not sell, trade, rent, or share your personal information with third parties for their marketing or commercial purposes. We may share information only in the following limited circumstances:

• Service Providers: We may use third-party services (hosting, analytics, email) that process data on our behalf under strict confidentiality agreements.
• Legal Requirements: We may disclose information if required by law, court order, or governmental regulation.
• Protection of Rights: We may disclose information to protect the rights, safety, or property of PDF NINJA, our users, or the public.

5. Data Security

We implement industry-standard security measures to protect the limited data we collect. Our Site is served over HTTPS (TLS encryption), ensuring that all communication between your browser and our servers is encrypted. Our browser-based processing model inherently provides the strongest possible security for your documents, as they never leave your device.

6. Your Rights (GDPR / CCPA)

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Right of Access: You can request information about what personal data we hold about you.
• Right to Rectification: You can request corrections to any inaccurate data.
• Right to Erasure: You can request deletion of your personal data from our systems.
• Right to Restrict Processing: You can request that we limit how we use your data.
• Right to Data Portability: You can request your data in a portable format.
• Right to Object: You can object to our processing of your data for certain purposes.
• Right to Withdraw Consent: Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at privacy@pdfninja.tools. We will respond to your request within 30 days.

7. Children's Privacy

Our Site and Services are not directed to children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us immediately and we will take steps to delete such information.

8. Third-Party Links

Our Site may contain links to third-party websites, services, or resources. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, notify users through a prominent notice on the Site. Your continued use of the Site after any changes constitutes acceptance of the updated policy.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Email: privacy@pdfninja.tools
• Contact Form: pdfninja.tools/contact

We are committed to resolving any privacy-related complaints promptly and transparently.